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Thank You Note Primer

August 5, 2014

Snail Mail & EmailI just sat down to write a series of thank you notes for an interview I had earlier today.

Five different notes need to be written. One note must be sent to each individual that was part of the interview process. Each must be individualized to provide content relevant to the topics discussed and potentially clarify ideas that were not fully explored. The content must be viewed as cordial and relevant.

I extend the bond of the interview by recapping specific strengths while highlighting the added value I would bring to the organization. I tell a story that weaves personal information with specific topics discussed.  One additional goal of my thank you note is alignment with the culture of the organization.

When speed of delivery is a concern then it makes sense to send the note through email. However when urgency is not a factor the note can be sent as an email or in handwritten form using the postal service.

Does delivery modality make a difference?

Classical thinking supports the contention that a hand written note provides a more memorable connection than email. However, a well written note is influential leaving a lasting impression in any form. The goal is a note that is deliver in a timely fashion with a message that sets you apart from the crowd.

If 24 hours is the standard for delivery of a thank you note then in many cases a handwritten note or email will be received within that period of time. First Class mail is processed by the USPS on a priority basis. This class of mail goes to the front of the USPS line.  Locally, first class will typically be delivered in 1-2 days.

Personally, I like to send handwritten notes. I believe a handwritten note is perceived to be special.


Henry Hirschel
Doctor of Business Administration | MBA | MSEd
415.850.6361 | |
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